What is an Emergency Lighting Logbook?

An Emergency Lighting Logbook is the official record of all inspections, tests, faults and remedial actions relating to an emergency lighting system. It is used to demonstrate compliance with BS 5266-1 and fire safety legislation, and is often requested during audits and fire risk assessments.

What should be recorded in the Emergency Lighting Logbook?

You should record the date of test, the unit number or location, whether the result was Pass or Fail, details of any faults found, the action taken, and who carried out the work. Each entry should be clear, traceable and signed or attributed to a competent person.

How often should the Emergency Lighting Logbook be updated?

The logbook should be updated every time an inspection or test is carried out, including monthly function tests, annual full-duration tests and any corrective maintenance visits. Keeping it up to date is critical for BS 5266-1 compliance and for satisfying insurers and enforcing authorities.

Can I keep my Emergency Lighting Logbook digitally with Lux Meter Pro?

Yes. Lux Meter Pro includes an Emergency Lighting Logbook view where you can enter and store logbook entries, then generate professional PDF logbook reports. This gives you a secure, searchable and easily backed-up alternative to paper logbooks.

📚 Emergency Lighting Logbook Fleetville Guide 2025 | BS 5266-1

📘 What Is the Emergency Lighting Logbook?

The emergency lighting logbook is the day-to-day history of your system. It records every test, fault and repair so that anyone – engineer, fire officer or ISO auditor – can see exactly what has been done and when, for any site in Fleetville.

Purpose

Why the Logbook Exists

Proves that regular tests and maintenance have been carried out in line with BS 5266‑1.
Provides evidence for insurers and enforcing authorities that the responsible person is managing the system.
Helps engineers quickly see previous defects, actions taken and recurring issues.
Supports ISO 9001 / ISO 45001 procedures by giving a clear maintenance trail.

Legal / Standards

What Needs to Be Recorded

Routine tests (monthly function tests and annual full-duration tests).
Any faults found – even minor observations.
Actions taken to rectify faults and when they were completed.
The name or company of the person carrying out the test or repair.

Digital First

Why Use a Digital Logbook in Fleetville?

Paper books get lost, damaged or partially completed.
Digital entries are timestamped, backed up and easy to search across all your Fleetville sites.
Lux Meter Pro generates professional PDF logbook reports on demand.
Multiple engineers can update the same site history consistently.

📄 Logbook Header & Client Details

In Lux Meter Pro the Emergency Lighting Logbook view starts with a green header and a series of client and site fields. These fields identify exactly which building and system the logbook relates to – critical when you manage multiple premises in Fleetville.

Field	Required?	What to Enter
Reference Number	Required	Unique reference for this logbook or report (for example, “EL-LOG-fleetville-2025-001”). This maps to the `certificateNumber` field in the app.
Client Name	Required	Legal name of the client or responsible organisation. The app can auto-fill this from existing report data where available.
Client Address	Required	Full postal address of the client, including postcode.
Installation Address	Required	Address of the site where the emergency lighting is installed. For some users this will match the client address; for multi-site users it will differ.
Contact Number	Required	Main contact telephone number for the site or responsible person. This supports quick follow-up when faults are found.

Validation in Lux Meter Pro: if any of these header fields are left blank, the app will flag the logbook as “Incomplete”. You can still save your progress, but you will be prompted to complete all required fields before generating a fully compliant PDF.

📋 Understanding the Logbook Table Columns

The main part of the logbook is the table of test and maintenance entries. In the Lux Meter Pro logbook view, each row is a LogbookEntry.

Column	Required?	Explanation
Date	Required for every real entry	The date the test or action was carried out. Lux Meter Pro uses a simple string date (default format `dd/MM/yyyy`) and pre-populates it with the current date when you add a new entry.
Unit No. or Location	Required for every real entry	Either the luminaire or circuit reference or a clear description such as “Main corridor escape route” or “Stair 2, Level 1”. This allows engineers to revisit the exact point if problems occur.
Result	Required for every real entry	Normally recorded as Pass or Fail. In the Lux Meter Pro table, results marked “Pass” are highlighted in green; anything else is treated as a failure and shown in red for quick scanning.
Fault Specify	Required where a fault exists	If the result is a failure, describe the fault briefly (for example: “Battery duration 25 minutes”, “Fitting not operating”, “Exit sign damaged”).
Action Taken	Required where a fault exists	Record the corrective action, such as “Battery replaced”, “Fitting replaced”, “Wiring repaired”, or “Area temporarily isolated – follow-up visit booked”.
By	Required for every real entry	Name of the person or company carrying out the test or repair. Lux Meter Pro can pre-fill this field using your stored contractor name, but you can overwrite it if needed.

Example Logbook Entries

Date	Unit No. or Location	Result	Fault Specify	Action Taken	By
15/11/2025	Main corridor escape route	Pass	–	Monthly function test OK	Dad-Link
15/11/2025	Stair 2, Level 1	Fail	Fitting not operating on test	Booked return visit – awaiting parts	Dad-Link
20/11/2025	Stair 2, Level 1	Pass	–	Fitting replaced and retested OK	Dad-Link

Tip: In the Lux Meter Pro app, empty rows (where all fields are blank) do not count as real entries. At least one non-empty entry is required for the logbook to be treated as complete when generating a PDF.

✏️ How to Complete the Logbook in Lux Meter Pro

The EmergencyLightingLogbookView inside the iOS app is built specifically for clean, reliable logbook entries. Use the workflow below to keep your emergency lighting records accurate and audit-ready for Fleetville sites.

Step 1

Open or Create a Logbook

From the dashboard, select the Emergency Lighting Logbook option.
Create a new logbook linked to a certificate/report, or open an existing one.
The green header and status card will show whether the logbook is currently “Complete” or “Incomplete”.

Step 2

Fill in Header & Client Details

Enter or confirm the Reference Number, client name and addresses.
Check that the Contact Number is valid in case urgent remedial work is required.
Lux Meter Pro may pre-fill some of these from your existing report data – update them if needed.

Step 3

Add Your First Logbook Entry

Tap Add Entry or “Add First Entry”. A new entry opens with today’s date pre-filled.
Enter the Unit or Location, Result, any Fault, the Action Taken and the person By whom the action was taken.
Save the entry. The logbook table updates and shows a running count of how many entries you have.

Step 4

Keep Entries Clean and Consistent

Use consistent wording for unit references and locations across visits around Fleetville.
Keep Result to short, clear values such as “Pass” or “Fail” so colour-coding is meaningful.
Use enough detail in Fault Specify and Action Taken to make sense months later.

Step 5

Save the Logbook Safely

Use the Save Logbook button in the app to persist your changes to the underlying report object.
Lux Meter Pro stores logbook entries in structured JSON so they can be re-opened, edited and reported on later.
The app also stores the current month so you can quickly filter or generate month-specific views in PDFs.

Step 6

Generate a PDF Logbook Report

Once required fields are complete and at least one entry exists, tap Generate PDF.
If something is missing, the app will show a validation list (for example, “Logbook Entries – add at least one entry”).
When ready, EmergencyLightingLogbookPDFGenerator builds a professional PDF table with your entries, ready to email or archive.

✅ Logbook Compliance Checklist

Use this quick checklist every time you finish a visit to ensure your emergency lighting logbook is complete and ready for inspection.

Reference number completed.
Each logbook has a unique reference or certificate number that matches your internal tracking.

Client and installation details fully entered.
Names and addresses are correct and specific enough to identify the exact site.

At least one non-empty logbook entry recorded.
Empty rows do not count – every real entry must include, at minimum, a date and location.

Results clearly marked as Pass or Fail.
Failures have accompanying fault descriptions and action taken where relevant.

Entries attributed to a named person or company.
The “By” column is always populated for traceability and accountability.

Logbook saved and PDF generated where required.
For key inspections, a PDF export is created and stored alongside your certificates for ISO and fire audits.

Keep Your Fleetville Emergency Lighting Logbook Digital & Compliant

Use Lux Meter Pro to replace paper logbooks with secure, searchable digital records and instant PDF reports. Perfect for engineers, facilities teams and ISO auditors across Fleetville.

📱 Download Lux Meter Pro 📊 Go to My Dashboard

📚 Emergency Lighting Logbook – Fleetville