📘 What Is the Emergency Lighting Logbook?
The emergency lighting logbook is the day-to-day history of your system. It records every test, fault and repair so that anyone – engineer, fire officer or ISO auditor – can see exactly what has been done and when, for any site in The Birches.
Why the Logbook Exists
- Proves that regular tests and maintenance have been carried out in line with BS 5266‑1.
- Provides evidence for insurers and enforcing authorities that the responsible person is managing the system.
- Helps engineers quickly see previous defects, actions taken and recurring issues.
- Supports ISO 9001 / ISO 45001 procedures by giving a clear maintenance trail.
What Needs to Be Recorded
- Routine tests (monthly function tests and annual full-duration tests).
- Any faults found – even minor observations.
- Actions taken to rectify faults and when they were completed.
- The name or company of the person carrying out the test or repair.
Why Use a Digital Logbook in The Birches?
- Paper books get lost, damaged or partially completed.
- Digital entries are timestamped, backed up and easy to search across all your The Birches sites.
- Lux Meter Pro generates professional PDF logbook reports on demand.
- Multiple engineers can update the same site history consistently.
📊 Why Switch to Digital in The Birches?
Still using a paper binder? Here is how the Lux Meter Pro digitalemergency light logbook compares for compliance and ease of use.
| Feature | 📝 Paper Logbook | 📱 Lux Meter Pro Digital |
|---|---|---|
| Searchability | Difficult to find old records | Instant search by date/unit |
| Backups | Lost if damaged/stolen | Cloud-ready & PDF export |
| Legibility | Handwriting can be unclear | Typed, professional text |
| Photo Evidence | Cannot attach photos | Link photos to failures |
| Compliance | Easy to miss required fields | Auto-validation checks |
📄 Logbook Header & Client Details
In Lux Meter Pro the Emergency Lighting Logbook view starts with a green header and a series of client and site fields. These fields identify exactly which building and system the logbook relates to – critical when you manage multiple premises in The Birches.
| Field | Required? | What to Enter |
|---|---|---|
| Reference Number | Required |
Unique reference for this logbook or report (for example, “EL-LOG-the-birches-2025-001”).
This maps to the certificateNumber field in the app.
|
| Client Name | Required | Legal name of the client or responsible organisation. The app can auto-fill this from existing report data where available. |
| Client Address | Required | Full postal address of the client, including postcode. |
| Installation Address | Required | Address of the site where the emergency lighting is installed. For some users this will match the client address; for multi-site users it will differ. |
| Contact Number | Required | Main contact telephone number for the site or responsible person. This supports quick follow-up when faults are found. |
📋 Understanding the Logbook Table Columns
The main part of the logbook is the table of test and maintenance entries. In the Lux Meter Pro logbook view, each row is a LogbookEntry.
| Column | Required? | Explanation |
|---|---|---|
| Date | Required for every real entry |
The date the test or action was carried out. Lux Meter Pro uses a simple string date
(default format dd/MM/yyyy) and pre-populates it with the current date when you add a new entry.
|
| Unit No. or Location | Required for every real entry | Either the luminaire or circuit reference or a clear description such as “Main corridor escape route” or “Stair 2, Level 1”. This allows engineers to revisit the exact point if problems occur. |
| Result | Required for every real entry | Normally recorded as Pass or Fail. In the Lux Meter Pro table, results marked “Pass” are highlighted in green; anything else is treated as a failure and shown in red for quick scanning. |
| Fault Specify | Required where a fault exists | If the result is a failure, describe the fault briefly (for example: “Battery duration 25 minutes”, “Fitting not operating”, “Exit sign damaged”). |
| Action Taken | Required where a fault exists | Record the corrective action, such as “Battery replaced”, “Fitting replaced”, “Wiring repaired”, or “Area temporarily isolated – follow-up visit booked”. |
| By | Required for every real entry | Name of the person or company carrying out the test or repair. Lux Meter Pro can pre-fill this field using your stored contractor name, but you can overwrite it if needed. |
Example Logbook Entries
| Date | Unit No. or Location | Result | Fault Specify | Action Taken | By |
|---|---|---|---|---|---|
| 15/11/2025 | Main corridor escape route | Pass | – | Monthly function test OK | Dad-Link |
| 15/11/2025 | Stair 2, Level 1 | Fail | Fitting not operating on test | Booked return visit – awaiting parts | Dad-Link |
| 20/11/2025 | Stair 2, Level 1 | Pass | – | Fitting replaced and retested OK | Dad-Link |
✏️ How to Complete the Logbook in Lux Meter Pro
The EmergencyLightingLogbookView inside the iOS app is built specifically for clean, reliable logbook entries.
Use the workflow below to keep your emergency lighting records accurate and audit-ready for The Birches sites.
Open or Create a Logbook
- From the dashboard, select the Emergency Lighting Logbook option.
- Create a new logbook linked to a certificate/report, or open an existing one.
- The green header and status card will show whether the logbook is currently “Complete” or “Incomplete”.
Fill in Header & Client Details
- Enter or confirm the Reference Number, client name and addresses.
- Check that the Contact Number is valid in case urgent remedial work is required.
- Lux Meter Pro may pre-fill some of these from your existing report data – update them if needed.
Add Your First Logbook Entry
- Tap Add Entry or “Add First Entry”. A new entry opens with today’s date pre-filled.
- Enter the Unit or Location, Result, any Fault, the Action Taken and the person By whom the action was taken.
- Save the entry. The logbook table updates and shows a running count of how many entries you have.
Keep Entries Clean and Consistent
- Use consistent wording for unit references and locations across visits around The Birches.
- Keep Result to short, clear values such as “Pass” or “Fail” so colour-coding is meaningful.
- Use enough detail in Fault Specify and Action Taken to make sense months later.
Save the Logbook Safely
- Use the Save Logbook button in the app to persist your changes to the underlying report object.
- Lux Meter Pro stores logbook entries in structured JSON so they can be re-opened, edited and reported on later.
- The app also stores the current month so you can quickly filter or generate month-specific views in PDFs.
Generate a PDF Logbook Report
- Once required fields are complete and at least one entry exists, tap Generate PDF.
- If something is missing, the app will show a validation list (for example, “Logbook Entries – add at least one entry”).
- When ready, EmergencyLightingLogbookPDFGenerator builds a professional PDF table with your entries, ready to email or archive.
⚠️ Common Logbook Mistakes to Avoid
Our data from sites across The Birches shows these are the most frequent reasons for compliance failures during inspections.
Simply recording a "Fail" is not enough. ISO auditors need to see that the defect was managed.
Writing "Corridor light" in a building with 10 corridors makes re-testing impossible.
Entries without dates cannot be used to prove monthly testing intervals.
✅ Logbook Compliance Checklist
Use this quick checklist every time you finish a visit to ensure your emergency lighting logbook is complete and ready for inspection.
Each logbook has a unique reference or certificate number that matches your internal tracking.
Names and addresses are correct and specific enough to identify the exact site.
Empty rows do not count – every real entry must include, at minimum, a date and location.
Failures have accompanying fault descriptions and action taken where relevant.
The “By” column is always populated for traceability and accountability.
For key inspections, a PDF export is created and stored alongside your certificates for ISO and fire audits.
⭐ Trusted by Professionals in The Birches
See what electricians, fire safety officers, and facility managers are saying about our digital logbooks.
"Finally ditched the paper logbooks. The PDF export is exactly what my ISO auditor wanted to see. Makes life so much easier."
"Managing 5 sites in The Birches was a nightmare before. Now I have all logbooks on my phone. Brilliant app."
"The 'Action Taken' prompt saved me during a fire inspection. I'd forgotten to write it down, but the app forced me to."
"Best tool for BS 5266 compliance I've found. The interface is clean and the reports look professional."
"I use the lux meter and the logbook daily. It's the only app I need for emergency lighting jobs."
"Great for local compliance in The Birches. My clients love getting the PDF emailed instantly."
"Very intuitive. Took me 5 minutes to learn how to add entries and generate a full report."
"The validation features ensure I never hand over an incomplete logbook. Essential for my business."
"Excellent support team and regular updates. The digital logbook keeps getting better."
"Highly recommended for anyone doing monthly testing. Saves so much admin time."
Keep Your The Birches Emergency Lighting Logbook Digital & Compliant
Use Lux Meter Pro to replace paper logbooks with secure, searchable digital records and instant PDF reports. Perfect for engineers, facilities teams and ISO auditors across The Birches.